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Grants Questions & Answers

Below are frequently asked questions about applying for an IMPACT 100 grant.

Qualification Questions:

Do small or new nonprofits have a chance of winning a grant?

Yes. Grants have been awarded to small, medium, and large-sized nonprofits. Applications are evaluated on the strength of the organization, the strength of the project, the project’s sustainability, and the transformational impact of the project on the community.

If a nonprofit is a religious organization can it apply for a grant?

Possibly. Although a church is ineligible from applying for a grant, a separate tax-exempt public charity that is not under the umbrella of the church, synagogue or other body of worship can apply if the grant is for a project that is not restricted to a particular faith, denomination or religion.

Why can’t we use the funds for “operating funds”?

Each nonprofit must already have sufficient funds to sustain their ongoing operations. This grant is to enable you to pursue a dream that you might otherwise be unable to complete. Operating funds would have to be related solely to the new project funded by the IMPACT 100 grant and a sustainability plan must be provided.

Why do we need a copy of the Dept. of Treasury letter granting 501(c)(3) status for our organization?

The Dept. of Treasury letter that your nonprofit received when it obtained its status will verify that your organization was granted the 501(c)(3) designation as an individual or group charity. We also need certification that your agency is in good standing with the Commonwealth of Kentucky Secretary of State. This is how we check for current certification. This is NOT the same certificate as your tax exempt letter.

Application Questions

What is the deadline for the grant application?

The deadline for the grant application is June 30 at 5pm.

Can our organization submit different grant applications in different categories?

No, each organization may submit only one grant application per year for the $100,000 grant or one for the Residual Grant.  However, you are permitted to apply for a grant with IMPACT 100 Next Generation in the same year as an IMPACT 100 grant. Therefore, you are permitted to apply for two grants within the same year, but the Grants must be completely separate, individual projects and cannot be contingent upon each other nor overlap in any way.

Why won’t you tell us which focus area to apply in?

We believe you are the best judge of where your grant application, once written, will best fit. A project may meet the criteria for several focus areas, so we believe the decision is best left to the organization.

Can we meet with our Focus Group Chair/Co-Chair to review our application before we turn it in?

No. But it is a great idea to bounce your application off some of your board members, or even women who are members of IMPACT 100, but not on the board. IMPACT 100 board members are available for general questions about the grant process. This year the Grant Writing Workshop is scheduled for February 18. The Grant Writing Workshop is designed to offer an in-depth review of the IMPACT 100 grant application, and offers an opportunity to ask application questions of a member of the IMPACT 100 Board and/or Grants Committee.

Can we include our brochures, annual reports or videos about our organization?

IMPACT 100 Focus Groups do not accept these types of materials with the application, but applications for NextGen are encouraged to share that information with their members.

What are some of the most common application errors?

  • More than one application submitted from an organization or the separate applications are in some way duplicated.
  • Organization is not a 501(c)(3) public charity or cannot prove their 501(c)(3) status.
  • Grant project does not benefit residents of the Greater Owensboro area.
  • The NextGen Grant does not include a benefit to young people in our community
  • Organization requested less than the full grant amount.
  • Financial information is missing.
  • Grant project funds debt reduction for any purpose.
  • Grant funds are used for general operating expenses of the organization not associated with project described in the grant application.
  • Organization does not demonstrate sustainability or the project does not include a sustainability plan.
  • Grant is for interim or bridge funding.
  • Grant is for an individual.
  • Grant is for partisan, legislative or political activity.
  • Grant project requires participation in activities of a particular faith, denomination or religion in order to benefit from the project or program.

What if our organization does not have to complete a 990?

Submit a copy of the IRS form 990-N (E Post Card) if Form 990 is not required.

What if the nonprofit has only existed for one year and cannot submit two years’ 990 forms?

Submit the past year’s 990.

What if our organization is smaller and may not need the full amount of the grant?

This is a transformational grant opportunity. An organization must decide if they have a need or a program that meets the criteria for the full grant. Perhaps a collaboration with another organization who has a similar program will work. Try to think outside the box and dream big!  IMPACT 100 is also taking applications for the Residual amount above the $100,000 grants, so you have another opportunity to transform the community with a somewhat smaller project.

What is a collaboration?

A collaboration exists when two or more qualifying nonprofit organizations have the responsibility of managing and contributing to the proposed project in a significant manner and all organizations benefit financially from the grant. One nonprofit would need to be identified as the lead – serving as the Fiscal Agent, financially managing the IMPACT 100 grant funds and completing the basic application. The other collaborating organizations will provide their organizational and financial information, but not be required to complete the additional sections of the grant application.

Does a collaborative grant application have a better chance of being awarded than an application submitted by a single nonprofit organization?

Not necessarily; however, IMPACT 100 Owensboro encourages collaborative efforts when the project or program warrants such an approach. Each grant application will be evaluated based on its own merit as it relates to the overall criteria for the IMPACT 100 grant program.

If the project is a multi-organization collaboration, do we submit the financial information from all the collaborating partners?

If a project is a multi-organization collaboration, IMPACT 100 requires financial information from all collaborating partners.

Can a nonprofit organization apply for the grant as part of a collaborative effort and then separately as an individual organization?

No. Each organization can apply for one (1) $100,000 Grant or Residual Grant either as part of a collaborative effort or as an individual organization. Each organization can apply for the NextGen grant along with a collaborative grant application.

What are some of the reasons applications may not be selected as a finalist?

  • Grant project may not demonstrate the ability to fully expend the grant funds or complete the project within the twenty-four-month time frame.
  • Grant project, if designed to be ongoing, does not show how it will be funded after the end of the grant.
  • Competing organization may be filling a similar need of the grant project.
  • Application is unclear and poorly written.
  • The project budget is not clear or well defined.
  • The grant project does not fall within the scope of the focus area as defined on the application.
  • The nonprofit organization lacks a proven record of success or a strong, diverse board of directors.


Focus Group Committee Questions

What happens after we turn in our grant application?

The Grants Committee will give the applications to the Chairs/Co-Chairs of the respective Focus Groups. Focus Group Committees will begin meeting once a week during June through August.

What happens during the Focus Group Committee Meetings?

The Focus Group Committees are comprised of IMPACT 100 members who volunteer and have no conflict of interest to serve (e.g. not staff or board member of a nonprofit which has submitted a grant application in that Focus Group’s area, etc.). All discussions during committee meetings are kept private (even from IMPACT 100 members not on that committee). The committee meets each week and reviews all grant applications. A site visit leader will call you to schedule an appointment. After each site visit, that group reports back to the remaining committee members. If you’ve given your permission on the Grant Application, the site visit will be recorded and shared with the entire IMPACT 100 membership. After site visits are completed, the entire committee votes on each application and chooses the finalist for their Focus Group Committee.

How many finalists will be selected to make presentations to the IMPACT 100 membership?

There will be five finalists making presentations at the Annual Meeting for the $100,000 Grant and two finalists making presentations for the Residual Grant.  Grant finalists make separate presentations for the NextGen Grants during the Annual Meeting and that Grant winner is also announced.


Site Visit Questions

What should we expect to happen at the site visit?

This is the time for your organization to shine and for you to be able to tell your story, your vision, and your dream in person. You will have the opportunity to explain what the application cannot always convey: the passion, the difference this grant would make, and the impact on the organization and the community. You should plan to have the following people attend the site visit: your board chair, your treasurer or someone who can answer financial questions, and perhaps one or two key employees. There should be no press at the meeting.  If you have signed permission, the site visit will be recorded and shared with the IMPACT 100 focus group members so everyone can understand what your organization does even if you aren’t chosen as one of the five finalists. If you are chosen as a finalist, all IMPACT 100 members will have the opportunity to view the site visit video.

Do we need to provide refreshments, hand-outs, or demonstrations for the site visit members?

Any amplifying information, such as brochures or reports are appropriate. Refreshments, CDs/DVDs, mementos, promotional items, or gifts are highly discouraged. All applicants will have an opportunity to submit a wish list of items that could benefit their organization after the seven finalists have been announced in August.

What is a Wish Lists?

Any organization that submits a qualified grant application will be able to provide a list of needs for their organization. Wish lists will be posted on the IMPACT 100 website for one year (, giving possible donors an opportunity to grant applicant’s wishes.

How will we know if we have been named as a finalist?

Finalists will be notified by phone. All other applicants will be notified by both email and mail prior to the press conference in August 2020.


After the Grants are Awarded Questions

If we apply for an IMPACT 100 grant and are not selected as a finalist, can we apply next year?

Yes, we encourage your organization to reapply next year. Additionally we encourage you to submit your wish list, as many of the women are anxious to donate resources to the organizations even if they aren’t grant finalists. We call this the “impact of IMPACT”!

If my organization is not selected as an IMPACT 100 finalist, can we get some feedback on the strengths and weaknesses of our grant from the IMPACT 100 site visit team in an effort to improve our grant submission for next year?

We do not provide specific feedback to any applicant. The reason for this is that the committee members that review your grant will change each year. If we were to provide feedback from this year’s site visit team, next year’s site visit team might have a totally different perspective. If you were to make changes based on the opinions of these ladies alone, it might have no relevance whatsoever to a different group of ladies reading and evaluating your grant next year.

We do provide aggregate feedback at our Grant Writing Workshop on February 18, 2020. There, we present general feedback regarding what makes a good grant and the evaluation criteria the women use in assessing each grant. Nonprofit organizations attending these events have found both to be helpful in getting their questions answered.

If we submit a proposal and are awarded a grant, how soon can we apply again?

An organization that is awarded a $100,000 grant may apply again after 3 years. If the organization is awarded a Residual or NextGen grant, they may reapply the following year.

How does IMPACT 100 Owensboro disburse the grant money?

IMPACT 100 disburses funds on an as expended basis. Grantees must submit reports upon implementation and progress of the project. Prior to the release of grant funds, each recipient must complete the IMPACT 100 Owensboro grant agreement form.

What is the period of time the money must be spent?

A project must expend the funding within two years, following award of the grant.


Conflict of Interest Questions

Can you be a member of IMPACT 100 if you work for a nonprofit organization?

Yes! You can even participate on a Focus Area Committee, but not one that reviews your organization’s application.

Can you be a member of IMPACT 100 if you are a CEO of an organization?

Yes! You can even participate on a Focus Area Committee, but not one that reviews your organization’s application.

Contact Information

Who can we contact for more information or questions?

Contact the IMPACT 100 Grants Committee at [email protected].